Registration Information

Important dates and deadlines

The workshop begins on Monday 16 September in the afternoon and ends on Friday 20 September after lunch.

April 2019 Registration opening
7 June 2019 Deadline for abstract submission (oral contribution) and bursary request
19 June 2019 Extended eadline for abstract submission (oral contribution) and bursary request
12 July 2019 Abstract acceptance notification
26 July 2019 Deadline for early-bird payment and hotel reservation
16 August 2019 Poster contribution deadline (*)
16 - 20 September 2019 Workshop

(*) Poster contributions can always be submitted. However, poster abstracts submitted after the deadline cannot be included in the workshop booklet.

Registration fee

  • The early-bird registration fee (until 26 July 2019) is 200 €.
  • The fee for late registration (after 26 July 2019) is 250 €.
  • The registration fee must be sent by bank transfer to the following account:

    Beneficiary: UNIVERSITE CATHOLIQUE DE LOUVAIN
    Bank name: ING Belgique SA
    Bank address: Avenue Marnix 24, B-1000 Bruxelles
    IBAN: BE52 3701 2883 7309
    BIC: BBRUBEBB
    Reference: ETSF2019 name of participant

    All bank charges must be covered by the participant. Payments that cannot be traced due to insufficient reference are considered as not paid.

  • The fee includes participation in the workshop, coffee breaks, lunches, and social dinner, but not accommodation.
  • At the workshop, all participants will get a receipt confirming their participation and the payment of the fee.
  • If you need an invoice, please request it by mail here as soon as possible. Include the IBAN, SWIFT, and VAT numbers of your institution when you request an invoice. We will not be able to create one without.
  • For cancellations after 16 August 2019, a fee of 50 € will be charged.

Participation grants

A limited number of grants will be available to partially cover participation expenses. Submission of an abstract and a motivation statement are required to apply. Grant applications without motivation will not be considered.